You do not need property-management software or a forms subscription to issue a documented lease warning. The Unauthorized Pet / Occupant Violation Warning was built for a landlord standing in a driveway with a phone: free PDF readers to complete and serve the notice, and either Excel or Google Sheets to track the case until it is cured or closed.
What software opens and edits it
The packet arrives as PDFs and one spreadsheet, in five files. The flat printable PDFs — US Letter and A4, plus an ink-friendly black-and-white US Letter version — open in Adobe Acrobat Reader (free), Apple Preview, Apple Files on iPhone and iPad, Files by Google on Android, and most modern web browsers. Use those versions to print a clean notice to hand-deliver or mail, with a second copy for your file.
The fillable PDF is the working version. Open it in Adobe Acrobat Reader (free) on your phone, tablet, or desktop and tap-type into every field: the lease verification checklist, the observation log, both warning notices, the cure-or-remove agreement, the re-inspection checklist, and the proof of service. Save one copy per unit and per incident, named for the address and date, so a second violation never overwrites the record of the first.
The Violation Tracker plus Service Log plus Re-Inspection Tracker is an .xlsx file. It works in Microsoft Excel, Google Sheets, Apple Numbers, and LibreOffice Calc. Google Sheets is the easiest free option if you do not own Excel: upload the file to Google Drive, open it as a Sheet, and open and cured counts calculate automatically as you log each case. Demo data is included so you can see the counts working before your first real warning.
What devices it works on
- iPhone and iPad — fillable PDF in Files or Acrobat Reader, ideal for completing an observation log on site
- Android phones and tablets — fillable PDF in Acrobat Reader; tracker in Google Sheets
- Windows and Mac desktop — best for reviewing the lease clause, printing service copies, and checking open cases
- Any home or office printer — US Letter or A4, color or the included ink-friendly black-and-white version
A practical setup is phone in the field, desktop at home: log the observation and photos where you saw them, then complete, print, and serve the notice from your desk.
What pairs with it
The packet pairs with the lease itself — the clause you checked is the foundation of the warning — plus dated photos from the observation log and a witness name where you have one. [Affiliate slot: doorbell camera] [Affiliate slot: expanding landlord file organizer] On the DealShore shelf, it pairs well with the 3-Day / 5-Day Notice to Pay or Quit for rent problems, the Security Deposit Itemized Deduction & Withholding Notice at move-out, and the Roommate Agreement & Expense Splitter for approving occupants properly in the first place, instead of warning about them later.
Honest comparison: this packet vs. doing it manually
You can write a warning letter in a blank document or send a long text message. What you lose is the sequence around the letter. A manual warning usually skips the lease-clause check, skips the assistance-animal pause — a serious mistake, because assistance animals are not pets — records opinions instead of dated facts, and leaves no proof of how the notice was delivered. Property-management platforms can store notices and tenant records, but they charge monthly, are built for larger portfolios, and still cannot observe your unit or check your lease for you. This packet does not decide whether a violation occurred, does not set a cure period, and does not replace your lease or local law. Its job is a fair, documented first warning with a service record and a re-inspection trail — the file you would want if the tenant disputes that they were ever warned.
This packet is a general documentation tool. It is not legal advice, consult an attorney about your situation, your lease, and your local rules.
Get the kit
THE LEASE IS CLEAR. SO IS THE RECORD. Get the Unauthorized Pet / Occupant Violation Warning for $9.95, or find DealShore on Etsy.
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