Today is the day — and the person leaving still holds your keys, your laptop, your phone, your tools, maybe your truck. A separation handled from memory becomes a week of chasing property, open accounts, and unanswered questions. Who has the second set of keys? Was the alarm code changed? Did anyone write down what actually came back?
The Employee Separation & Property Recovery kit gives you control of the day: one calm, documented, respectful system for getting company property back, closing access, and closing the file. You build the property inventory from your own asset records, complete the return receipt with a clear deadline and both signatures, work the access shutoff checklist through your own normal admin tools, complete a final-pay authorization worksheet from your own payroll records, and log anything still unreturned with a respectful follow-up message. Every page uses factual, dignified language — a clean break, handled properly.
What it is
This is a printable kit, a fillable phone version, and a property tracker spreadsheet that work together as one clear sequence:
- START HERE — where your files live in your Etsy account, how to open them, and which file is for what
- Separation-Day Overview — the full sequence, ground rules for a calm day, and your case at a glance
- Property Return Inventory — keys and badges, devices, vehicle, tools and documents, one line per item with serial or ID, estimated value, condition, and returned yes or no
- Return Receipt & Deadline — what came back, what is still out, the agreed return plan, and receipt signatures for both copies
- Access Shutoff Checklist — email, apps, shared logins, alarm and gate codes, fobs, fuel cards, and customer or site access, with a shutoff record
- Final Pay Authorization Worksheet — hours, rates, other pay, and deductions entered by you from your own records and policies; the kit states no pay rule as applying
- Separation Acknowledgment Worksheet — a plain record of the meeting: what was discussed, handed over, and given in writing, with room for notes in either person’s own words
- Exit-Day Timeline — before the meeting, the meeting, right after, and end of day, in order
- Follow-Up Log — Unreturned Items — a dated log, a respectful follow-up message to copy and edit, and a factual path if items stay out
- Closeout & Questions for an Advisor — starter questions for an attorney or HR advisor, final property status, and a complete-file closeout
The fillable PDF version is included — open it on your phone and tap-type into 189 fields. No printing is required to complete the inventory, receipt, or worksheets.
The Property Tracker & Final-Pay Worksheet (.xlsx, for Excel and Google Sheets) counts items out versus returned, totals estimated value, separates returned value from still-out value, and flags overdue follow-ups — the demo shows 8 items out, 5 returned, 3 still out, with $510 still out. The final-pay worksheet totals earnings from hours times rate plus other pay you enter, then deductions you enter, to a net total.
Why it was created
This kit was created because separation day is exactly the wrong day to improvise. Emotions run high, the checklist lives in someone’s head, and the details that matter later — a serial number, a code that was never changed, a laptop nobody logged — are the details nobody wrote down. A calm sequence written in advance protects the business without making the day harder than it needs to be. The kit is state-agnostic throughout, with legal points framed only as questions for an attorney or HR advisor.
Who it’s for
- Small business owners and managers handling an employee departure, voluntary or not
- Anyone who issues keys, laptops, phones, tools, vehicles, or badges and needs them accounted for
- Managers who want access closed the same day, not discovered weeks later
- Anyone who wants the day handled respectfully, factually, and in writing
How to use it
Start with the Separation-Day Overview and the Exit-Day Timeline so the day has an order before it begins. Build the Property Return Inventory from your own asset records before the meeting. During the meeting, check each item in, note its condition, and complete the Return Receipt & Deadline together, with signatures for both copies. Right after, work the Access Shutoff Checklist through your own admin tools and record each shutoff. Complete the Final Pay Authorization Worksheet from your own payroll records, and use the Follow-Up Log for anything still out, with the respectful follow-up message as your starting point. Finish with the Closeout page so the file ends complete.
This kit is a general organization tool with worksheets for you to complete from your own records. It is not legal advice, consult an attorney or a qualified HR advisor about your situation. It states no law, deadline, final-pay rule, deduction rule, or amount as applying to you or to any employee.
Get the kit
CONTROL. Get the Employee Separation & Property Recovery Agreement for $14.95, or find DealShore on Etsy.
Get free sample pages + new kit alerts — email contact@dealshore.com