Before any warning or notice, a landlord needs proof that holds up: dated, timestamped photos tied to the exact lease clause and the exact place. The Lease Violation Photo Evidence Log from DealShore was built to create that evidence file first — before any conversation about a violation starts — so whatever happens next is based on a record, not on recollection.
Most violation files fail quietly. A photo is taken, but nobody can say which clause it relates to. An observation is written up days later, with opinions mixed into the facts. Photos sit in a camera roll in no order, some edited, some not, and a follow-up promise made by phone is never checked. If the situation is ever questioned, the file raises more questions than it answers. This log is designed so that does not happen.
What the log is, in plain terms, is a 10-page printable PDF system plus an evidence log spreadsheet. You complete it only from your own observations and your own signed lease. It records facts only — what was seen, where, and when — and it never asks you to enter any area you do not have a right to enter. Its job is evidence: the clause, quoted exactly; the photos, shot to a protocol; and every frame numbered, so the file can be read in order by anyone, later.
It was created because proof first, action second is the order that protects everyone. A tenant deserves a warning that rests on something real. A landlord deserves a file that still makes sense months later. Building the evidence before acting — and building in honest pauses, including accommodation pauses where the situation calls for one — keeps the whole process fairer and calmer.
Inside, the START HERE page explains where your files live in your account and which file is for what. The Moment This Solves states it in one line: proof first, action second. The Lease Clause Snapshot comes before any photo: you quote the clause exactly from the signed lease, and where the lease is silent or unclear, the gap is named honestly instead of filled in from memory.
The Photo Protocol then sets the shooting order — wide, then mid, then close-up, with a scale reference where it helps, timestamps on, and originals left untouched. The Observation Log records date, time, and place, in facts only: what was actually seen, with no conclusions added. The Photo Index numbers every frame in shooting order, so a photo mentioned in any later letter or conversation can be found in seconds.
The Witness and Visit Log records other eyes and lawful access only — who was present, and how entry happened. The Follow-Up and Cure Check Log tracks warnings given and fixes promised, with dates, so a promise can be checked against the record. Finally, the File Integrity and Handoff Record keeps the chain clean: originals never edited, and a note of any handoff of the file.
Who is it for? Landlords and property managers who document before they warn; anyone managing a property from a distance who needs a file another person can read and trust; and anyone whose current evidence is a camera roll and a memory. If you are about to act on a lease violation, this log is the step before the action.
How to use it: start with the clause snapshot, copied from the signed lease, before you visit. Shoot to the protocol — wide, mid, close — with timestamps on, and never edit an original; work from copies. Write the observation the same day, facts only, and number the frames into the index that evening. Log every follow-up and promised fix with its date, and re-check on the date recorded. The included spreadsheet keeps an evidence log — the demo rows show 3 photos logged across 3 places; replace them with yours — plus an observation log and a follow-up log.
This log is a general documentation tool you complete from your own observations. It is not legal advice, consult an attorney about your situation. It states no lease-enforcement law, cure period, or notice rule as applying.
Build the proof before the warning, and keep every frame numbered:
Get it on DealShore: https://dealshore.com/lease-violation-photo-evidence-log/
Get it on Etsy: https://dealshore.etsy.com
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