The house is under contract, closing is close, and the buyer, agent, or lender asks for the septic and well water proof. The reports exist — somewhere. The Septic and Well Water Test Results Log for Home Sales from DealShore was built for that scramble. It puts every test, result, and handoff in one sale file, so the answer to “can you send the water results” is already filed before anyone has to ask twice.
Rural and semi-rural home sales run on third-party proof. A septic system and a private well do not come with a utility’s paper trail, so the sale file becomes the paper trail: who tested what, when, what the report actually said, and who received a copy. Each of those facts usually lives somewhere different — an inspector’s email, a lab portal, a text thread with an agent — and a closing timeline does not pause while a seller hunts through all four. The cost is rarely the test itself. It is the delay, and the doubt a delay creates.
What the kit is, in plain terms, is a 10-page printable PDF system plus a spreadsheet test tracker. It does not judge any result and it does not tell you what a result should be. You complete it only from your own providers’ reports and your own contract: test names, numbers, and notes copied exactly, system facts recorded as the inspector states them. The kit’s job is fidelity and proof — the lab’s words, not your summary of them, and a dated record of every handoff.
It was created because home sale testing fails as a records problem long before it fails as a property problem. A test gets ordered but the appointment is in a voicemail. A result arrives but gets paraphrased in a text, and the paraphrase is what travels. A copy gets handed over but never logged, so “we never got it” has no answer. This log removes all three failure points with one habit: order it, copy it exactly, log the handoff.
Inside, the START HERE page explains where your files live in your account and which file is for what. The Moment This Solves states the standard in one line: proof ready before anyone asks twice. The Test Order Log records every test, provider, and appointment in one place. The Septic System Record captures the system facts as inspected — tank, field, and condition in the inspector’s stated terms — never reconstructed from memory or from what a previous owner once said.
The Well Water Results page is the kit’s discipline in its purest form: the lab’s test names, numbers, and notes, copied word-for-word from the lab’s own report. The Handoff Log then proves distribution — document, date, recipient, and method for every copy given, whether that was an email to the buyer’s agent, a portal upload, or a printed set at a meeting. The Retest and Follow-Up Tracker records any retest request in the requester’s own words and the outcome from the new report, and the Questions and Answers Record keeps every answer tied to the filed report it came from. The kit closes with a Pre-Closing File Checklist, so nothing is discovered missing on closing day itself.
Who is it for? Sellers of homes on septic systems or private wells; sellers’ agents and transaction coordinators assembling a closing file; and buyers keeping the records they received for their own future sale. If your sale depends on reports you would currently have to hunt for, this log was built for you.
How to use it: keep the fillable PDF — 87 tap-type fields — on your phone or tablet, or print the flat PDF; US Letter and A4 are both included, with an ink-friendly black-and-white version. Log each test when you order it, copy each result the day the report lands, and log every handoff the moment a copy changes hands. The included spreadsheet keeps a test log, a document handoff log, and a follow-up log with working count formulas — the demo rows show 3 tests logged; replace them with yours.
This kit is a general documentation tool you complete from your own providers’ reports and your own contract. It is not legal, health, or environmental advice — consult an attorney, a licensed septic inspector, and your testing lab about your situation. It states no health standard, pass/fail limit, or disclosure law as applying.
Walk into closing with the proof already filed:
Get it on DealShore: https://dealshore.com/septic-well-water-test-log/
Get it on Etsy: https://dealshore.etsy.com
Get free sample pages + new kit alerts — email contact@dealshore.com