Your car is gone. Police need the VIN, the plate, and a clear description right now. Your insurer opens a claim and asks for documents you have never gathered in one place. Every hour, details you knew this morning get fuzzier — what was in the trunk, which modifications you paid for, who you already called and what they promised. In a theft, the quality of your paperwork is a large part of what your police report and your claim will be judged on. Guessing helps nobody.
The Stolen Vehicle Police & Insurance Documentation Packet is a 9-page packet built for that exact moment — every form, log, and record in one file, ready to print or fill in on your phone.
What it is
This is a printable packet, a fillable phone version, and a tracking spreadsheet that work together as one claim dossier:
- START HERE — where your files live in your Etsy account, how to open them, and which file is for what
- First Hours Checklist — police, insurer, lender, plates, and accounts, handled in the right order
- Vehicle Identity Sheet — VIN, plate, identifying marks, keys, and tracker information in one place
- Police Report Record — agency, report number, officer details, and every follow-up
- Insurance Claim Record — claim number, adjuster contact, and a send log with confirmations
- Contents, Mods & Value Inventory — itemized, with a proof source noted for each value
- Last-Seen Timeline & Circumstances — the facts, dated, never quietly rewritten later
- Call & Follow-Up Log — every call and every promise, one line each
- Recovery & Closeout Checklist — what to do if the vehicle comes back, and how the file closes either way
The fillable PDF version is included — open it on your phone and tap-type into every field, with 94 fillable fields. No printing is required, which matters when you are standing in a parking lot, not sitting at a desk.
The Value Inventory, Follow-Up Tracker, and Document Checklist (.xlsx, for Excel and Google Sheets) keep the numbers honest: values total automatically, open follow-ups count themselves, and demo data is included so you can see it working in about a minute.
Why it was created
A theft scrambles people in a predictable way. The information exists — in a glovebox that is gone, in photos on a phone, in receipts in an email thread, in memory under stress. Police and insurers ask for it in a specific form, under time pressure, and small inconsistencies between what you tell each of them can slow everything down. This packet was created so the facts get written down once, carefully, and then shared consistently: one identity sheet, one timeline, one inventory with a proof source per item, and one log showing who was told what, and when. Panic outside, order on paper.
Who it’s for
- Car owners reporting a stolen vehicle to police and an insurer right now
- Owners whose car contained tools, equipment, or personal property that must be itemized for a claim
- Anyone with modifications or upgrades whose value needs documenting, not just asserting
- Families keeping a ready vehicle dossier before anything ever happens — the identity sheet alone is worth having on file
How to use it
Work the First Hours Checklist in order — police first, then insurer, lender, plates, and accounts. Complete the Vehicle Identity Sheet from your title, registration, photos, and service records, and write the Last-Seen Timeline while it is fresh, dated and factual. Log the police report and insurance claim details the moment you receive them. Build the Contents, Mods & Value Inventory with a proof source for each value — a receipt, a listing, a photo. Record every call in the Follow-Up Log, and use the Recovery & Closeout Checklist if the vehicle is found, or to close the file cleanly if it is not.
This packet is a documentation and organization tool. It is not legal advice, consult an attorney about your situation — and it does not guarantee recovery or any claim outcome. Follow the instructions of your police agency and your insurer.
Companion guide: Stolen Vehicle Documentation Packet: Software, Devices and Tools That Work With It
Get the kit
CONTROL: PANIC OUTSIDE. ORDER ON PAPER. Get the Stolen Vehicle Documentation Packet for $14.95, or find DealShore on Etsy.
Get free sample pages + new kit alerts — email contact@dealshore.com