The Mid-Stay Inspection Notice Pack has to work across a whole visit: at your desk, when your agreement’s wording is quoted and the notice is prepared, in the message thread, when scheduling replies arrive, and inside the property, when the checklist and photos happen. It was built accordingly — a fillable PDF you can tap-type on your phone, flat PDFs for printing, and a spreadsheet that keeps inspections, notices, and follow-ups together. No special software and no subscription. This guide covers what opens each file, which device fits each step, and an honest comparison with the usual alternatives.
The download contains five files: a flat printable PDF in US Letter, the same kit in A4, an ink-friendly black-and-white US Letter PDF, a fillable PDF with 65 tap-type fields, and an inspection log spreadsheet in .xlsx format. A black-and-white A4 version is offered as a bonus through the thank-you message. It is an instant download — nothing ships.
For PDFs, free Adobe Acrobat Reader is the dependable default, particularly for the fillable version, because it fills and saves form fields consistently on iPhone, Android, tablet, and desktop. On iPhone and iPad, Apple Files and Preview open the flat PDFs for reading and markup — handy for re-reading the quoted agreement wording before you send a notice. On Android, Acrobat Reader or the built-in viewer covers viewing and filling. On Windows and Mac, Chrome, Edge, Firefox, and Safari open the PDFs in the browser, but Acrobat Reader is the safer choice for the copy you fill, save, and keep per visit. Keep one folder per inspection — agreement wording, notice with proof, reply log, checklist, photos note, and summary — so a whole visit can be reviewed without hunting.
The tracker opens in Microsoft Excel and in Google Sheets — Sheets is free with a Google account and keeps the log reachable from the phone at the property and from the computer when you chase follow-ups. The workbook contains an inspection log — the demo rows show 3 inspections logged and 2 marked completed; replace them with yours — plus a notice log and a follow-up log. Free LibreOffice Calc opens the .xlsx file too. A practical routine: start the follow-up log from the same-day summary, while every promise is still written in front of you.
On devices: a phone is the in-property tool — the checklist, the photo page, and the reply thread are all in one hand as you move room to room. Your phone camera is the photo tool the pack assumes: wide, dated, plain view only. A desktop or laptop is best for the careful desk work — quoting the agreement exactly and drafting the summary in full sentences. A tablet sits between the two, comfortable for a walking checklist on a bigger screen. For printing, any standard printer works — use the US Letter or A4 file to match your paper, and the black-and-white version for the copy you carry into the property.
Pairings cover the rest of a long stay. Inside DealShore, the STR House Rules Acknowledgment & Violation Log gets the rules signed before check-in, so an inspection has signed rules to refer back to. The STR Guest Overstay Removal Pack takes over if a stay does not end when it should. The Direct-Booking Rental Agreement carries the same discipline into long direct bookings, where there is no platform thread at all. [Affiliate slot: smart lock or lockbox system for noticed host entry] [Affiliate slot: noise or occupancy monitoring device for long-stay rentals]
Against the alternatives, honestly: arriving unannounced and improvising is free, and it is the fastest way to turn a condition check into a dispute — no notice to point to, no checklist, and promises remembered two ways. Notes written afterward from memory miss rooms, blur dates, and quietly turn observations into conclusions. A generic inspection form copied from the internet covers the rooms but not the sequence around them — the quoted agreement wording, the proof of sending, the replies in exact words, and the same-day summary. This kit’s value is that complete sequence. Its limit is plain: it organizes a noticed inspection; if your documents say nothing about entry or inspection, it names that gap and sends you for advice before any visit, and it states no entry, tenancy, or privacy law, notice period, or platform policy.
This pack is a general notice, inspection, and filing tool you complete from your own agreements and stays. It is not legal advice, consult an attorney about your situation. It states no entry, tenancy, or privacy law, notice period, or platform policy as applying.
Get the Mid-Stay Inspection Notice Pack here:
Get it on DealShore: https://dealshore.com/mid-stay-inspection-notice-pack/ Get it on Etsy: https://dealshore.etsy.com
Get free sample pages + new kit alerts — email contact@dealshore.com